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Moto HRM

Features

What Moto HRM does for you

People, time, pay and staff loans in one system, so your team spends less time on admin and more on the work.

People

See what needs you the moment you sign in

  • Every employee's record lives in one place, with your branches, departments and org chart.
  • Your dashboard shows who's away, what's waiting for your decision and your own leave balance.
  • Hiring and onboarding, and documents with expiry reminders, on the same record.
  • Know who has every laptop and phone, with a reminder when a return is overdue or a warranty is running out.
A manager's Moto HRM dashboard: a welcome card with two requests awaiting review, leave days available, a list of pending approvals and who is on leave. (opens the full-size screenshot)
A manager's dashboard. Demo company and staff.

Time

Leave and attendance, without the back-and-forth

  • Staff request leave in the app and their manager decides in a click. Balances look after themselves.
  • Working days follow each person's shift and the public holidays, and the form shows the days and the balance before anyone submits.
  • A calendar shows who's away and when.
  • Attendance is recorded as people clock in, with shifts and overtime in the same place.

Leave request

Waiting for HR
Employee
Elena Wambui
Type
Annual leave
Dates
Fri 23 to Mon 26 October
Working days
2.5

Saturday counts as a half day: 0.5.

  1. Manager approved (done)

    Step 1 of 2

  2. HR to approve (waiting)

    Step 2 of 2

Balance after
9.5 days
Demo data.

Pay

Payroll that does the maths

  • Run the month and Moto HRM works out every payslip, statutory deductions and taxes included.
  • PAYE, NSSF, SHIF and the Affordable Housing Levy, from statutory rates kept with their history.
  • Once payroll is approved, staff open and download their own payslips.
  • You can see what you pay on top of salaries.
A Moto HRM payslip for December 2026: earnings, statutory deductions, a salary advance repayment, net pay of KES 58,982.70 and the employer's contributions. (opens the full-size screenshot)
A payslip, as the employee sees it. Demo data.

Employee finance

Salary advances, repaid through payroll

  • Staff can ask for a salary advance or a loan from their own account, and see what they'll repay before they send it.
  • Each request is approved by the right people, and every step is on the record.
  • Each instalment comes off the payslip until it's cleared, so nobody has to chase anybody.
A salary advance's repayment schedule on a phone: six monthly instalments of KES 5,176.45, the first paid and the rest pending. (opens the full-size screenshot)
A repayment schedule on a phone. Demo data.

Control

A record you can rely on

  • Leave, overtime, asset and loan requests wait for the right people, in the right order.
  • Everyone sees only what their role allows, and each company's records are kept apart.
  • Who changed what, and when, is recorded.
  • Reports exported to Excel or PDF, and notifications in the app and by email.

Audit log

Recorded

  • Payroll for December approved

    Finance, 13 December 2026, 10:42

  • Leave request approved

    HR, 12 December 2026, 16:05

  • Housing allowance changed

    HR, 1 December 2026, 09:18

Demo data.

See it with your own team in mind

We'll walk you through the parts that matter to you.

Request a demo